This notice describes Book Beacon’s general website and inquiry practices. A project agreement or a notice shown at the point of collection may provide additional details for a particular service.
Scope of this policy
This Privacy Policy applies to information handled through Book Beacon websites, inquiry forms, email communications, consultations, and publishing-service interactions that link to this policy.
It does not control third-party websites, retailers, distribution platforms, payment providers, or other services with their own privacy practices.
Information we may collect
The information we receive depends on how you interact with us and which publishing services you ask about or use.
- Contact information, including your name, email address, phone number, location, and preferred communication details.
- Inquiry information, such as the service you need, project stage, genre, goals, timeline, budget context, and messages you send.
- Project materials, including manuscripts, outlines, artwork, recordings, author biographies, publishing metadata, account instructions, and revision feedback.
- Commercial and administrative information needed for proposals, agreements, invoicing, payments, tax, accounting, or project delivery. Payment-card details may be handled directly by a payment provider rather than Book Beacon.
- Technical information commonly generated when a website is used, such as IP address, browser or device type, requested pages, timestamps, referral information, and security logs.
- Communications and records of your interactions with our team, including emails, consultation notes, approvals, support requests, and project decisions.
How information is collected
We may collect information directly from you when you complete a form, send an email, schedule or join a consultation, provide project materials, enter an agreement, or communicate during a project.
Limited technical information may also be collected automatically by hosting, security, and website infrastructure. We may receive information from a representative acting for you, a service provider you direct us to work with, or a publishing platform involved in your project.
How we may use information
We use personal information only for relevant business, publishing, communication, security, and legal purposes.
- Responding to inquiries, arranging consultations, and recommending an appropriate publishing route.
- Preparing proposals, agreements, schedules, project briefs, and service recommendations.
- Providing and coordinating writing, editorial, design, production, publishing, distribution, marketing, website, and related services.
- Communicating about milestones, reviews, approvals, invoices, support, and changes to a project.
- Operating, protecting, troubleshooting, and improving the website and our internal workflows.
- Maintaining business records, enforcing agreements, preventing misuse, and meeting applicable legal or regulatory obligations.
- Sending marketing communications where permitted and where you have not opted out.
Legal bases where applicable
Where privacy law requires a legal basis, Book Beacon may process information because it is necessary to take steps at your request or perform a contract, because we have a legitimate business interest that does not override your rights, because you have provided consent, or because processing is required by law.
You may withdraw consent for future processing where consent is the basis used. Withdrawal does not affect processing that was lawful before it was withdrawn.
Retention and security
Information is retained only for as long as reasonably needed for the purpose for which it was collected, the duration of the relationship, record-keeping needs, dispute resolution, enforcement of agreements, and applicable legal obligations. Different records may have different retention periods.
We use reasonable administrative, technical, and organisational measures appropriate to the nature of the information. No method of transmission, storage, or online operation can be guaranteed to be completely secure, and you should use care when sending sensitive or confidential material.
International processing
Book Beacon may support authors and work with service providers in different locations. As a result, information may be processed outside the country where you live. Where required, reasonable contractual or other safeguards will be used for international transfers.
Your choices and privacy rights
Depending on your location and subject to applicable exceptions, you may have the right to request access, correction, deletion, restriction, portability, or objection in relation to personal information. You may also withdraw consent and opt out of marketing communications.
To make a request, email info@bookbeaconpublishing.com. We may need to verify your identity and clarify the scope of the request before responding. You may also have the right to complain to the privacy or data-protection authority where you live.
Children and third-party links
The website and publishing inquiry services are intended for adults and are not designed to collect personal information directly from children. If you believe a child has provided personal information without appropriate permission, contact us so the situation can be reviewed.
Links to third-party websites and platforms are provided for convenience or project delivery. Their information practices are governed by their own policies, not this one.
Changes to this policy
We may update this Privacy Policy when practices, services, technology, or legal requirements change. The updated version will be posted on this page with a revised date. Material changes may also be communicated through another reasonable channel where appropriate.
Contact us about privacy
Questions, concerns, or privacy requests can be sent to Book Beacon at info@bookbeaconpublishing.com. Please include enough information for us to understand and respond to your request.